The growing volume of data entering the organization through multiple channels can easily lead to data chaos. Harnessing the data chaos may be tricky, rather inefficient and risky, especially if part of these documents is in paper form. Improve your document management and simplify collaboration using DMS solution. Our document management solution offers much more than just viewing – you can share documents with your colleagues, edit and add comments, receive change notifications, search documents by content or descriptive data (metadata), access them from any location and track their use, while ensuring document integrity and authenticity and confidently preventing loss throughout the document lifecycle. Digitalization sets the infrastructure for new business models that support companies towards digital transformation. The first key step on this journey is to adjust business processes to the new digital reality. Once they are optimized, the processes can be digitized and managed. Management of business processes aligned with business objectives and integrated into systems adds value to your business. With DMS solution, your operations will be leaner, more agile, quicker and safer, and you will be able to rationalize tasks, automate processes, and encourage collaboration. Switch your business processes to digital, enhance their transparency and operational efficiency, reduce exposure to business risks, and ensure compliance across your organization.
Mailroom management – If you do not want the handling of incoming and outgoing mail to cause delays, increase your labor costs and hinder fast and efficient communication within the DMS as well as with external partners and customers, you can now solve the issue efficiently with our mailroom management solution. Effective mailroom management is hard to achieve as the mail comes in and goes out of the DMS via different channels. Centralized mail processing, easy record keeping and recipient notification service are just some of the benefits of the mailroom management solution. Speed up your communication inside and outside the DMS!
Order confirmation – Do you know that situation when you urgently need something for work, but the procurement process takes forever and a day? Or when an employee ordered something, but later it turned out that the purchase was not confirmed, and it was too late to make a complaint? Avoid unauthorized costs and lengthy purchase requisition (order) confirmation processes, and make sure that purchase orders are placed on time, with the prior approval of decision makers. Manage your purchasing process starting with the order confirmation phase, ensure traceability and efficiency, and reduce the possibility of error.
Contract management – Contracts contain data that is key to value creation of your business. Comprehensive contract management reduces business risks, but will likely have the opposite effect if your contracts are still managed manually, without trusted centralized control and traceability. The contract management solution allows you to handle contracts efficiently and in a controlled manner throughout their life cycle. The solution offers simple, transparent and traceable capabilities that include preparation, content coordination, approval, electronic signing, distribution, amendments and attachments, and compliant e-storage.
Invoice validation – If you still validate invoices by sending paper documents from one department or employee to another, manually enter data into various records and keep invoices in binders, you are likely to spend more time validating invoices than your competitors. This comprehensive solution helps you simplify the management, distribution, and exchange of information, facilitate the search for related documents such as purchase requisitions, purchase orders and contracts, increase transparency and business efficiency, and ensure consistent and secure e-storage of documents.
ISO Management – Business excellence is closely linked to effective management of change and continuous improvement. If you run your business in accordance with the ISO standards, you know that ISO compliance requires a responsive and systematic approach to documentation management. Improve your handling of ISO documentation through simple preparation, quick reviews and controlled modification of documents. Focus on the content, appropriate document placement and numbering, and leave the change management and notifications to business rules.
Management & supervisory boards – Management supervisory board software is designed to assist organizations in overseeing and managing their boards of directors and supervisory bodies. our’s solution includes features that support communication, document management, meeting scheduling, voting, compliance tracking, and reporting. Some common functionalities are:
- Document Management: Centralized storage for board meeting agendas, minutes, reports, and other important documents.
- Meeting Management: Tools for scheduling meetings, sending invitations, and managing attendance.
- Voting and Approvals: Digital voting capabilities for board decisions, including tracking of votes and outcomes.
- Collaboration Tools: Features for discussion and collaboration among board members, including secure messaging and notifications.
- Compliance Tracking: Assistance in ensuring that board activities adhere to relevant regulations and governance frameworks.
- Reporting and Analytics: Tools for generating reports on board performance, attendance, and other key metrics.
- User Permissions: Different access levels for board members and administrators to protect sensitive information.
Legal Office – When considering software solutions for a legal office, there are various categories and specific tools that can enhance productivity, streamline workflows, and improve client service. DMS solution enables time tracking, billing, case management, client communication, and document management. Secure document storage, version control, collaboration tools, and easy retrieval of documents is insured
HR processes – are designed to streamline and automate various human resources tasks, enhancing efficiency and improving employee management. Some key features of HR processes include recruitment and applicant tracking, onboarding, employee records management, performance management.
Customized solutions – Sometimes we are faced with a challenge that cannot be addressed using standard business solutions. If a compromise is not an option for you, you can create your competitive advantage by implementing customized solutions fully tailored to your challenges and your clients’ needs. Dedicated business solutions which are set on DMS solution, linked to your systems and fully harmonized with your business objectives, can create added value for your business. Customized solutions help you maximize your performance in the complex conditions of the digital environment.